Procedure to be followed at CBS HO for handling Cheques received from CBS SOs
After entering the HO cheques through HOCTM, upload
the SO/Other HO Cheques using the procedure mentioned below:-
Ø On receipt of Physical Cheques from SO or HO alongwith
list, HO will tally cheques with list.
Ø Invoke
HCLUPLD from supervisor menu
Ø Copy
the .txt file received from Sub Office to the required location.
Ø Browse and upload the file path wherein the cheque lodged txt
file is available in the local system
Ø This
has to be verified by the supervisor using HOCTM menu
Ø After verification, both the HO and SO/other HO
cheques will be available in the Outward Clearing Report.
Ø Suspend
the zone
Ø Take
the reports using the menu HPCLSO
Ø If
no errors are thrown, release to shadow balance will happen successfully.
Ø Cheques received from SOs and other HOs will be sent
to Clearing House alongwith cheques lodged at HO (received at HO counter).
Ø On receipt of cheque clearance scroll from Clearing
house, HO will Release the Outward Clearing Zone to shadow balance with Value Date as Cheque Clearance Date
Ø HO
will regularize the Shadow Balance.
Ø Once
regularized, funds will be credited to
1.
Respective SB account of
customer and would appear in
SB Consolidation of HO.
2.
Office
Account 0017 of SO for cheques presented by MPKBY Agents at SO for subsequent
deposit in RD.
3.
Office
Account 0017 of HO for HO cheques of RD Deposits.
4.
Office
Account 0017 of HO for Sub Office cheques – For
subsequent deposits (RD, PPF)
5.
0382 of HO for HO cheques presented for opening new Accounts/certificates.
6.
0382
of Sub Office for cheques received from sub
offices
– For New account opening.
·
Amount
of cheques received from SOs for RD Deposit of MPKBY Agents and for Opening of
New Accounts/Certificates will be shown as Remittance Received in advance from
SO concerned and intimation will be sent to Sub Offices via E Mail as well as entry in SO Slip.
·
Amount
of subsequent deposit into Savings Accounts, RD and PPF of SOs and HO received
through clearing will be accounted for at HO. In case of Savings Accounts, credit
will happen directly on release of shadow balance and amount will be reflected
in LOT as well as Consolidation. In respect of RD and PPF, HO has to credit the
amount of each cheque in respective account after looking from Pay-In-Slip from
HOSOLID0017 office account. This amount will also appear in HO LOT and
consolidation.
·
For
new Accounts/Certificates, HO will open new accounts/certificates and fund
these accounts by debiting HOSLOID0382 office account.
