GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
RAILWAY BOARD
No.E(G)2016/FR 16
The General Manager(s),
Zonal Railways & Production Units, etc.
New Delhi, dated 2/11/2016
Sub: Inclusion of Aadhaar number (Unique Identification issued by UIDAI) in Service Book of Government servants.
As Railway administrations are aware, in terms of extant
rules/instructions every event in a Government servants’ official life
must be recorded in his Service Book and each entry is to be attested by
the Head of office.
2. An extract of Paras 1234 and 1235 of the ‘Indian Railway
Administration and Finance Code’ which provides that the Heads of
offices are to obtain signatures of the Railway servants in token of
them having inspected their Service Books annually is reproduced below:-
“1234. Scrutiny by Employees: It shall be the duty of every Head of
Office to initiate action to show the Service Books to railway servants
governed by pension rules under his administrative control every year
and to obtain their signature therein in token of their having inspected
the Service Books. A certificate to the effect that he has done so in
respect of the preceding financial year should be submitted by him to
his next superior officer by the end of every September. The railway
servants shall inter-alia ensure before affixing their signature that
their services have been duly verified and certified as such. In the
case of a railway servant on foreign service, his signature shall be
obtained in his Service Book after the Accounts Officer has made
the-rein necessary entries connected with his foreign service.
1235. The scrutiny of his Service Book by the railway servant concerned,
must be made in the presence of a responsible official, As a token of
his scrutiny and acceptance of entries in the Service Book, the railway
servant should sign in the relevant column of the Service Book and the
official who supervised the scrutiny will also endorse his signature as
evidence that scrutiny was conducted under proper supervision and the
supervising officer is satisfied that it was bona fide and no
unauthorized changes were made, in the entries in the Service Book in
the course of such scrutiny”
3. Furthermore, Rule 47 of the Railway Services (Pension) Rules 1993
provides for issuing a communication on completion of 18 years of
service and five years before retirement, as part of preparatory work
for sanctioning pensionary benefits.
4. Besides aforesaid directives, pursuant to Government of India’s
instructions, it has also been deci4ed that Aadhaar numbers of all
Railway Servants should be included in their Service Book.
5. Therefore, all Zonal Railways/Production Units etc. are directed to
ensure that the Service Book of all the employees have an entry of the
employee’s Aadhaar number. Immediate necessary action in this regard may
please be taken and the number of employees whose Service Books have
been seeded with their respective Aadhaar number may be intimated
to-Board’-s office within a month’s time.
6. In this connection, attention of Zonal Railways is invited to Board’s
letter No. 2015/ED/ERP/UIDA/01 dated 21/7/2016 wherein
Railways/Production Units were directed to arrange for Aadhaar numbers
and field units are expected to have taken action already.
7. This issues with the concurrence of the Finance Dte.
8. Please acknowledge receipt.
9. Hindi version will follow.
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